Elements of Constitution of an Agency

SCHEDULE (I)
[See Rule 3 of "The Voluntary Social Welfare Agencies (Registration and Control) Rules, 1962"]

ELEMENTS OF THE CONSTITUTION OF AN AGENCY

1. Name of the Agency

2. Area of operation

(It should be indicated whether the agency is meant for the neighbourhood, or of city wide, or provincial or national character.)

3. Address of the principal office of the agency

4. Aims and objects of the agency

5. Membership

(a) Eligibility for membership:

(b) Categories of membership with conditions and fees thereof, if any;

(d) Rights and privileges of various categories of memberships:

(e) Procedure of suspension, or cancellation of membership on reasonable grounds, such as: -

(i) Non-payment of subscription;

(ii) Absence from meetings;

(iii) Conduct being detrimental to the interest of the agency:

(f) Procedure for restoration of suspended or cancelled membership or re-admission:

6. Branches (Applicable to only those agencies which have branches):

(a) Rights and privileges of Branch:

(b) Obligations on the part of the Branch:

7. Organizational structure

(a) Names of the different ‘Bodies’ formed from amongst the members of the agency to run the affairs of the agency properly:

(b) Composition, powers and functions of the General Body, Governing Body and any other ‘Body’.

(i) The designation of all the office bearers;

(ii) The method of their election, selection or nomination;

(iii) Their terms of office;

(iv) Their powers and functions, specifically for each office;

8. Meetings

(a) Procedure for calling different types of meetings:

(b) Notice period of meetings:

9. Financial administration

(a) Procedure for withdrawal of money from bank:

(b) Procedure for appointment of the auditor of the agency.

10. Amendment of the constitution

Procedure to be adopted for making recommendation to the Registration Authority regarding any amendment of the constitution of the agency

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